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Posted: Friday, June 16, 2017 6:13 PM

College of Arts & Sciences - Criminal Justice - Administrative Assistant FLSA Status: Nonexempt Months Per Year: 12 Hours Per Week: 37.5 Position Description PURPOSE: This position provides administrative support and reports to the Chair and faculty of the Department of Criminal Justice. Full-time, September 1-June 30 and 20 hours/week, July 1-August 31 each year. Part-time, 20 hours/week, through August 31st. ESSENTIAL JOB FUNCTIONS: The Administrative Assistant requires excellent office management and supervisory skills; expertise in MS Word, Excel, Outlook, and Windows, as well as Datatel, SUDDS, and other university systems; a firm grasp of the University Core and requirements and curricula for Criminal Justice majors; familiarity and highly professional rapport with university offices, particularly the offices of the Arts & Sciences dean, Provost, Registrar, Controller, Facilities, Reprographics, and Student Life; ability to weather the stresses and distractions of a very busy department. Good rapport with both faculty and students is essential. Learn about the Department of Criminal Justice programs including the Bachelor of Arts, Bachelor of Science, Master of Arts in Criminal Justice, and Crime Analysis Certificate, and Continuing education programs and the Department's Center for the Study of Crime and Justice, and be able to discuss the programs with prospective students, interface with the Seattle University and external community regarding inquiries about the Department, and oversee the organization of all events for the program. Routine responsibilities include: Provide administrative support to the program, the Chair, faculty and students. 50% * establish and maintain files for Criminal Justice majors and graduate students; maintain an updated list of majors; * order office supplies * filing * mail and mailings * maintain Department website * maintain records of course syllabi, as well as committee minutes and proposals; monitor and update faculty office hours and office sharing assignments and keys; prepare contracts for non-tenure track faculty * assist the chair with annual budget and with monthly budget monitoring * Assist with hiring process and on boarding of new faculty, staff, graduate assistants, and research assistants. Assist adjuncts with using university software and logistics such as attaining keys, campus card, parking passes, etc. * assist Alpha Phi Sigma Criminal Justice student honor society and Criminal Justice Club; * welcome new majors; * assign academic advisors and manage quarterly advising; * assist majors during registration; * update faculty and advising information * Provide reception services for the program. Interact with students, parents, faculty, visitors, advisory committee members, internship and practicum course contacts, criminal justice professionals and collaborative partners, in person and on the telephone. Respond to questions or refer students and others to appropriate contacts. Coordinate event planning for program. 25% * Coordinate facilities, Bon Appetit, and bookstore support for department and sub-committee meetings, student events. * arrange honoraria for guest speakers and scholars * assist faculty with publicizing special events Support annual class schedule building process and management. 25% * Revise and enter class schedule and course specifics into the university's online scheduling software * monitor enrollment caps and waiting lists * maintain and update the 2-Year course calendar board * assist faculty with book orders * Support annual catalog building process. Work closely with program director to prepare curriculum change forms to meet A&S curriculum committee and university deadlines. Enter course description edits, curriculum revisions, additions and deletions in Acalog, the university's online academic catalog management system, and submit to Academic Program Manager for approval. The Administrative Assistant supervises and is assisted by a work-study student who works in the office several hours a week and a grad student who works 20 hours a week. Qualifications MINIMUM QUALIFICATIONS: High school diploma or equivalent (GED) and two or more years administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Experience maintaining a website and creating marketing materials and social media posts or the interest and willingness to learn including experience with Adobe Creative Suite (ie, Photoshop, Illustrator, and InDesign). Must possess the ability to communicate effectively with others in writing, by telephone or in person in addition to excellent customer service skills; including the ability to create a warm and welcoming environment and work with diverse populations. Must possess the ability to organize and prioritize and be able to perform multiple tasks successfully. All candidates must show a demonstrated commitment to diversity and the university's mission, vision and values. All positions at Seattle University require a criminal history background check. PREFERRED QUALIFICATIONS: Bachelor's degree preferred. Experience working in an academic environment. Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. US News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer. In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community. Application Instructions Applicants are required to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.Posted by StartWire

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• Location: Seattle

• Post ID: 49409393 seattle
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