Posted: Friday, May 5, 2017 5:16 PM
The Executive Assistant to the CEO provides support to the Chief Executive Officer of Rainier Title & Escrow. Duties may be administrative and project-based and include management of programs assigned by the CEO, scheduling travel, arranging meetings, handling of information requests, research, report preparation and correspondence and liaising with Sr. Managers and branch management. This position requires a high degree of professionalism, diplomacy and discretion in handling confidential information, initiative and independence on a wide variety of tasks and contributes to the growth, profitability and success of the organization by exhibiting the following behaviors: Customer/quality focus, accountability, adaptability, collaboration communication, inclusiveness, job knowledge/technology orientation & team focus. DUTIES AND RESPONSIBILITESCompletes a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing correspondences that may be confidential; copying, reviewing mail, scanning and filing documents, screening phone calls and visitors, updating Outlook contacts, maintaining executive files, arranging travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.Anticipating the CEO's needs and proactively contacting appropriate people and resources to support the CEO in addressing these issues.Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans.Enhances CEO and Company's reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.Represents the CEO by welcoming visitors, arranging events and corporate functions; answering questions and meeting requested directed to the CEO's office.Assists in coordinating the agenda for staff meetings, management events, off-sites, etc , takes notes, and publishes as requested by the CEO.Manages external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication needed for those contacts.Improves quality results by studying, evaluating, evaluating, re-designing processes, reporting, implementing changes.Effectively handle Board of Directors related activities and communications with a high degree of professionalism, accuracy, and confidentiality.Updates job knowledge by participating in educational opportunities; reading professional publications, maintaining personal networks; participating in professional organizations.Performs additional duties as assigned. Required Qualifications - Education & ExperienceBachelor's degree in business administration or equivalent education and/or work experience required.Minimum of 6 years proven experience in a relevant position. - Job Knowledge, Skills & AbilitiesExcellent organizational & project management skills. Ability to manage numerous projects simultaneously.Exceptional critical thinking & problem-solving abilities.Strong interpersonal skills. Ability to generate a feeling of trust and confidence, and establish and maintain effective relationships as necessitated by work assignments. Strives for continuous improvement and solicits customer feedback to improve service.Excellent written, verbal and listening communications skills. Ability to speak clearly, listen and get clarification; read and interpret written information; write clearly, accurately and concisely. Ability to speak read & write English fluently.Strong attention to detail; ability to be highly accurate with critical information and be able to adapt during constant interruption of duties.Professional dress & demeanor.Understanding of the real estate industry and its sales process a plus. - Computer Skills/ProficiencyIntermediate knowledge of Windows operating system and Microsoft Office products (including Outlook, Word, Excel, PowerPoint and Publisher), in addition to other office processing systems. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. Work Environment Normal office environment.Flexibility to work overtime and/or weekend hours when essential to meet deadlines.Driving one's own vehicle may be required as part of this position. Employee must own or have access to a vehicle and possess/maintain their own vehicle liability/accident insurance. Business mileage will be reimbursed in accordance with Company policy, at the IRS standard business mileage rate. Company Description: We protect your rights of ownership by providing the highest quality title insurance, property information and escrow services in Western Washington. We are well known within the local Real Estate community and understand local customs and procedures. You can depend on us to provide you with accurate and timely service for all your title and escrow needs. Locally Owned. All decisions are made from people who live and work here in Western Washington. No long waits for someone to get back to you. Locally Employed. We are stimulating the economy doing business with local real estate agents and lenders. The people we employ are your neighbors. No Outsourcing. All transactions, from beginning to end, are performed here by people who call the Northwest home.
• Location: Seattle
• Post ID: 46322003 seattle