Posted: Tuesday, October 17, 2017 12:43 AM
Required Qualifications: 2+ years administrative assistant experience Good math aptitude Proficient with MS Office Software (Excel, Word, Outlook, Mail Merge) Excellent written and verbal communication skills Ability to prioritize and meet deadlines, highly organized Strong attention to detail and accuracy Good problem solving and information management skills Great teamwork and collaboration skills Excellent customer service skills Ability to keep confidential information private Ability to pass skills assessment(s) and software tests Preferred Qualifications: 1+ years Accounts Payable experience highly preferred, college level courses in bookkeeping or business may substitute, or willingness and ability to learn Accounts Payable functions Knowledge of MS Dynamics, QuickBooks Enterprise and/or One Note is a plus Position Summary: The Administrative Assistant is part of a two person team responsible for all Accounts Payable duties (50%) and several clerical functions related to the Trust Accounting department (50%). The Trust Accounting department is responsible for all financial books and records, including preparation of monthly financial statements, for 30 clients. In addition, the department is responsible for handling all aspects (banking, premium calculations and payments, preparation of required spreadsheets, etc.) related to several corporate and association groups and vision groups. Primary Responsibilities: Process and enter approved invoices for assigned trusts into General Ledger accounting system. Obtain necessary approvals and signatures on all accounts payable checks; mail signed checks. Submit electronic files to banks for Positive Pay when appropriate. Process trust receipts, refund checks for deposit, and stop pay and check image requests. Research and resolve invoice discrepancies and issues. Maintain electronic historical records by scanning and filing documents. Send Schedule C requests using Mail Merge and submit to Audit Coordinator as they are received. Send Summary Annual Reports (SAR) and Management Representation Letters for applicable trusts using Mail Merge. Prepare and submit monthly office supply order online; order checks and deposit slips as needed. Act as department liaison with IT for equipment maintenance. Maintain current W9 files for Trusts and vendors and send out requests when needed. Other related duties and projects as assigned. Benefits include: Medical, Rx, Dental, Vision and 401k Please submit your resume and cover letter with your application.
• Location: Seattle
• Post ID: 56896982 seattle