Posted: Wednesday, February 28, 2018 3:33 AM
Job Description The Administrator II provides effective and responsive administrative/secretarial services to support business leaders in day-to-day business operations and activities. Primary responsibilities include: Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members. Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, making travel arrangements, telephone coverage (if needed), filing, processing and reconciling T&L expense accounts, handling various purchases and making AP invoice arrangements. Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events. Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager�s signature. Provide general office administrative services. In some functions, but not all: o Will support budget management, liaising with finance to ensure costs are monitored and controlled. o Assist with job candidate interview scheduling o Enter temporary support requests into My Resources or other generating system. o Run reports in excel, access, business objects and other data gathering programs o Input and update data into Oracle databases o Provide tactical support (answering questions on central sites and on various internal processes and e-tools). o Help keep organization charts up to date as directed o Maintain filing and records management systems and other office flow procedures which may be confidential o At some sites, an administrator may provide payroll support for hourly associates o Generate, review and file pharmacy reports (if supporting pharmacy site) o Accurately maintan customer pricing files and complete contract data entry o Create statistics, send out customer brochures or correspondence, or document leads. Required Qualifications: 1. High School Diploma, GED or local equivalent. 2. 3-5 years secretarial/administrative experience 3. Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook 4. Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly 5. Effective time management and organizational skills; able to balance multiple priorities 6. Effectively problem solve and resolve a variety of issues and topics within the job scope 7. Ability to effectively interact and communicate with senior level management and corporate contacts 8. Excellent interpersonal, verbal and written communications skills including strong grammatical skills Company Description Prestige Staffing is an award-winning, nationally recognized leader in staff augmentation. We specialize in providing elite candidates to fulfill job openings in the IT and Healthcare industries. Our clients include both Fortune 500 companies and small, local businesses. Our mission is to provide employers with only the most skilled applicants, while simultaneously helping qualified professionals improve their careers by placing them in the most ideal work situations. For over a decade, the professionals at Prestige Staffing have continually provided an unparalleled level of service and expertise. Our personalized approach and record of success leads employers to rely on us repeatedly to provide the most highly qualified and best matched candidates. Meanwhile, these attributes assure job seekers that their needs and goals are a top concern, and that they will be placed with only the most reputable and successful companies.
• Location: Seattle
• Post ID: 63320517 seattle