Posted: Wednesday, December 27, 2017 9:02 AM
Job Description Admin Assist 2 Top 3 Must Haves: 1 Experience working with a large team 2 Previous Microsoft experience is required 3 Calendaring and expense planning for an executiveJob Description: We are looking for an experienced Business Administrator to provide director-level support to one of the Visual Studio Cloud Services Engineering Teams. You will provide administrative support to a team of approximately 300 people.Primary Responsibilities: Proactively manage a director-level complex calendar with utmost attention to accuracy and timelines. Coordinate and schedule internal and external meetings through partnership with other business administrators. Coordinate team meetings and morale events including obtaining rooms, catering, incorporating and managing Skype Meetings, SharePoint & OneNote. Arrange domestic travel. Purchase/procurement of supplies and equipment. Asset Management. Headcount management and organization chart updates. Manage team distribution lists. Manage onboarding of full time employees and vendors, including office set-up. Space planning/tracking and office moves, in partnership with other business support professionals. Manage special projects end-to-end as needed. Ensure compliance with administrative policies and procedures. Serve as support and back-up for other business administrators when needed. Partner with Recruiting. Partner with HR to help improve productivity and morale. Contribute to internal team SharePoint sites. Budget Management in partnership with Finance. Month-End Close operations, including Accruals, Closing PO's/IO's. Assist with preparations of special presentation materials, onsite and offsite meeting logistics. To be successful, the applicant must have demonstrated ability to:Support a senior level team in a fast paced environment. Re-prioritize work in response to unpredictable situations. Exercise sound judgment, tact, diplomacy, integrity, flexibility and professionalism in all transactions, especially under pressure. Demonstrate a positive can-do attitude as an effective team player. Must have strong attention to detail and ability to maintain confidentiality with discretion. Develop collaborative relationships with others who have a diverse set of working styles and perspectives. Ability to see the big picture as well as the details. Take effective action without having to know the full picture. Qualifications: Minimum 3+ years of relevant work experience. Excellent written and verbal communication skills. Team Player and Self-Motivated. Proficiency with Microsoft software: Skype, Outlook, Word, PowerPoint, Visio, OneNote, SharePoint and Excel. This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities and qualifications may vary based on assignment. Some overtime may be required. Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned. Aerotek is acting as an Employment Agency in relation to this vacancy.
• Location: Seattle
• Post ID: 60461347 seattle